Overview | Visitor Information | Programs | History | Warden
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The resident obtains the request form from the unit counselor and mails it to those he/she wishes to place on his/her visiting list. The prospective visitor will need to complete the form and mail it back to the facility for review and approval. A criminal background check is completed on all visitors. The visiting rules are sent out with the request form.

Each resident may have a maximum of 20 visitors on his/her list.

No visitors will be allowed into a correctional facility until the application has been approved. 

How are visiting privileges determined?
Visitation privileges are determined by the incentive level assigned to each inmate in the following manner. Those inmates assigned to the following incentive levels are provided the following privileges:

• Intake Level: limited to visits from attorneys, clergy and law enforcement.
• Level I: limited to visits from attorneys, clergy, law enforcement, a primary visitor and immediate family members.
• Levels II & III: allowed visits from any approved visitors.

Immediate family members are defined as parents, step-parents, siblings, spouses of siblings, half-siblings, step-siblings, children, spouses of children, step-children, grandchildren, step-grandchildren, great grandchildren, great step-grandchildren, spouse, parents of spouse, grandparents, or any person who filled the role of a parent de facto with respect to the offender as confirmed by the warden/superintendent upon review of the social history.

residents, who are married by license or common law, must list their spouse as their primary visitor. Unmarried, residents may declare any person as their primary visitor as long as the person is at least 18 years of age and is not listed as the primary visitor for any other resident. residents may change their primary visitor every six months.

Approved lists are transferable to each facility and remain in effect unless revised by the resident or for administrative cause. Please review all visiting rules supplied by the facility prior to visiting.

What are the visiting hours and rules?
After you have received notification that you have been approved as a visitor, please check with the correctional facility for visiting hours and specific visiting rules. 

Can children under 18 years of age visit an resident?
Minor children are permitted to visit if they are approved to be on the resident’s visitation list. The adult who brings the minor child must also be an approved visitor and be the child’s parent or legal guardian. Minor children may not be allowed to visit if the resident is being managed as a sex offender. 

Can I be on more than one resident’s visitation list?
Visitors may be on more than one resident’s visiting list if the visitor is an immediate family member to each resident. 

Why would my visiting privileges be suspended?
Visits may be denied, suspended or terminated by the shift supervisor on duty for:

• Visitor under the influence of drugs or alcohol
• Insufficient space available
• Refusal of visitor to submit to search per IMPP 12-115, “Search of Visitors”
• Refusal or failure to provide sufficient identification or falsifying information
• Violation of facility rules
• Failure to properly supervise children
• Excessive physical contact
• Visitor or visitor’s child appears ill
• Reasons necessary to preserve security of the facility and reasonable order in the visiting area

Please note: visitors can be searched to prevent the introduction of any item considered to be contraband if taken into or from a facility. This includes cell phones and all tobacco and tobacco-related items.

What if I am a victim of the resident but I would like to visit the resident?
This does not mean that you will not be allowed to visit. If you are a victim of the resident, you must indicate this on your visiting application. The Office of Victim Services (OVS) will contact you for more information. If you have questions about this process, please call OVS toll free at (866) 404-6732. 

How do I remove my name from a visitor’s list?
Send a letter with your request for removal, include the resident’s name and KDOC number, to the Visitation Clerk at the correctional facility. For mailing address, visit the facility index page. Visitors removed from a list by their own request or by the resident’s request may not re-apply for visitation for a minimum of 180 days. 

What if I’m traveling from out of state to visit but I am not on the list?
Under certain circumstances, the Warden or his designee may authorize a special visit. Requests for special visits are initiated by the resident through the resident's unit team via the Form-9. Circumstances under which special visits may be granted include, but are not limited to:

• Requests for a single visit prior to background verification and approval of subsequent visits;
• The visitor has traveled a distance of 150 miles (one way) or more; or,
• The visit is in the best interest of the resident's rehabilitative needs or other correctional goals.
 

 What kind of identification should I bring with me during my visit?
Visitors must properly identify themselves with picture identification issued by a government agency, such as a driver's license or a state identification card. A copy of an official state-issued birth certificate is acceptable for persons under the age of 16 who cannot produce photo identification. 

Non-U.S. citizens who do not have a United States or state government agency picture ID will be required to show a valid passport or visa.

Are residents permitted furloughs for funeral/bedside visits?
No. 

Is physical contact allowed during a visit?
Contact during visits is limited to a brief embrace or kiss at the beginning and end of the visit. Hand holding is not allowed. Please see IMPP 10-113 for additional information. 

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ICS Solutions Visitation Information

ICS Solutions Instruction Guide

All residents may send and receive mail. Residents may receive letters, post cards, photographs and non-musical greeting cards. Please note that all letters are subject to being read and to inspection for illegal or unauthorized items.

How do I know where to address a letter?
A resident’s location can be found through the Kansas Adult Supervised Population Electronic Repository (KASPER) through the KDOC’s website at www.doc.ks.gov/kasper. Once you have identified the facility where the resident is housed, look up the correctional facility mailing addresse here.

How do I address a letter?
Click here to see an example of how to address a letter.

Can I send stamps to a resident?
No. Residents may not receive stamps through the mail. Stamps, envelopes and paper can be purchased through the facility’s canteen, a store through which residents are provided an opportunity to purchase allowable items.

Can I send a magazine or book?
Yes, but the items must be mailed directly from the publisher or vendor. Once the item leaves the store, you will not be able to mail it to the correctional facility. Many people find that websites, like Amazon.com, are a good way to purchase the books and have them mailed directly to the resident. If you purchase a book at a bookstore, ask the bookstore to mail it to the resident. Books may be either paperback or hard cover. Magazines and newspaper subscriptions are also an option.

However, a resident may receive printed material, including newspaper and magazine clippings, if the material is included as part of a first-class letter that does not exceed one ounce in total weight.

Each resident is allowed to have 12 books and 10 magazines in their cell. When a resident reaches the limit, the resident must remove items to allow more to be sent in. A resident can mail them home, donate the materials to charity or throw them away.

The correctional facility will review the reading materials and will censor materials that are determined to be a security threat, are of a sexually explicit nature or contain nudity. The facility will not allow role playing games or books related to those games.

The decision made by the staff of the designated facility may be appealed by a resident to the Secretary of Corrections or, at the direction of the Secretary, to the Secretary’s designee.

Can I send photographs?
Yes. Residents are allowed to keep up to 10 personal letters and 50 photographs (8X10 or smaller). Polaroid photographs are not allowed.

Why was my letter returned as containing sexually explicit content?
No resident may possess any sexually explicit materials, including drawings, paintings, writing, pictures, items and devices. The material is considered sexually explicit if the purpose of the material is sexual arousal or gratification and the material meets either of the following conditions:

1. Contains nudity or
2. Contains any display, actual or simulated, or description of sexual intercourse.

Why was my mail returned to me as censored?
When mail is censored or rejected, the sender, if known, is notified of the reason for the action and provided with an opportunity to appeal the decision.

Some common reasons why mail is withheld are:

• Does not include full name and address of sender.
• Homemade cards with stickers or other items glued to the paper.
• Laminated cards.
• Bookmarks.
• Inappropriate photographs such as:
• Photographs with nudity, guns, alcohol or gang signs.
• Correspondence between offenders.
• Correspondence through a third party.
• Sexually explicit language or other inappropriate content.
• Promotes illegal activity.

What if I don't want to have contact with an inmate?
If a resident contacts you and you do not want contact with him/her, the facility can issue an “Order to Cease Correspondence” to the resident. If you have safety concerns or are a victim of the resident, please contact the Office of Victim Services at 1-866-404-6732.

For more information about resident mail, please review Kansas Administrative Regulation (K.A.R.) 44-12-601, Inmate Writing and Other Inmate Communications or Publications. Also, Internal Management Policy and Procedure (IMPP) 12-120 Secuirty and Control: Control of Inmate Personal Property provides additional information.

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Many residents have multiple addictions to alcohol and/or other drugs, weak problem-solving and self-management skills, poor parenting skills, and low self-esteem. Residents have also typically established poor priorities in life and are involved in dysfunctional relationships. Faith communities can play a significant role in the lives of residents by providing hope, compassion, and helping them to understand and internalize ultimate issues. The SLC provides opportunities for residents from diverse faiths to develop and restore relationships with God, their families, communities and crime victims.

Why a Spiritual Life Center is needed and the benefits it offers:
ECF has constructed a freestanding Spiritual Life Center (SLC) with approximately 9,167 square feet of floor space. The design incorporates six classrooms, an audio/video/book library, two chaplain offices and a sanctuary that accommodates up to 300 people. The project was accomplished through the efforts of volunteers and facility staff using resident labor. Funding has come exclusively from donations received from individuals, corporations and grants from private foundations. Other funding has come through the residents who have sold craft items, made Jaycee's donations and made tithes.

Current and Planned Religious Programming
Chaplaincy Services are designed to assist inmates affiliated with all recognized faith groups/denominations to achieve individual spiritual growth. Inmates are afforded opportunities to participate in their primary worship service and any special services/activities open to the general population. Various counseling services are also available including individual, marriage, parenting, crisis, grieving and spiritual counseling.

The SLC also provides space to expand support group activities such as Jaycees, Alcoholics/Narcotics Anonymous, Master Life, Experiencing God and Making Peace With Your Past. 

Utilization of Donations & Volunteer Services

• Classroom Curriculum & Books: Funding and volunteers are needed for classes with subjects on: spiritual growth, parenting, marriage, life skills,  self-help, grief and addiction recovery.
• Building & Equipment Updates: Funding continues to be needed to update the building, furniture and electronic equipment used to provide classes and programming.
• Library Updates: Monetary and material donations help keep the library inventory current with newly released books, videos and audio tapes.   
• Transportation Costs: Funding is needed for costs associated with transporting minimum-custody residents for drama, music and testimony presentations in churches, schools and other community venues. For more information or to schedule a presentation, please contact the chaplaincy department at the phone number below.
• Concerts & Seminars:  Funding and volunteers are needed to enlist quality outside groups to minister inside the prison.
• Craft/Gift Shop Materials:  Donations of cloth, wood, limestone rock and tools are needed for the residents to manufacture crafts for Tender Thoughts Gift Shop.
 

If you would like to make a monetary donation, please send to:

ECF Spiritual Life Center Fund
c/o Chaplaincy
P.O. Box 107
Ellsworth, KS  67439

All donations are tax deductible per Internal Revenue Service Code, Section 170.

VOLUNTEER SERVICE APPLICATION
Return completed Service Application form to Chaplains Dale Bailey or Dan Vallier.

 

   ___________________________________________________

   Name

 

   ___________________________________________________

   Address

 

   ___________________________________________________

   City, State, Zip

 

   ____________________________________________________

   Home Phone                                                              Work Phone

For more information, contact:
Dale Bailey & Dan Vallier, Chaplains
Ellsworth Correctional Facility
PO Box 107
1607 State Street
Ellsworth, KS  67439

Telephone:  (785) 472-5501

x46214 (Dale Bailey, Chaplain)
E-mail: Dale Bailey 

X46213 (Dan Vallier, Chaplain)
E-mail: Dan Vallier

Overview | Visitor Information | Programs | History | Warden

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Supervision Standards: Forms | Return to Standards Listing 
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Abconder/AWOL
A youth who has been adjudicated as a juvenile offender and has run away from supervision including probation, conditional release (parole) or a juvenile charged as an offender (no sentence imposed yet).

Adjudication
Finding by the court that the respondent committed the offense.

Administrative County
The county in a judicial district which receives grant funds from the Division of Juvenile Services for the operation of juvenile justice programs.

Administrative County's Conditions of Grant
Requirements for the Board of County Commissioners to receive funding from the Division of Juvenile Services.

Administrative Level
A level of supervision reserved for juvenile offenders who are not available for direct supervision (i.e. detention treatment, sanction house, etc.,).

Adoption 
Legal action to have the court approve adoptive parents as legal parent(s) after the parental rights of the biological parents have been terminated.

Adoption and Foster Care Analysis Reporting System (AFCARS) 
The U.S. Department of Health and Human Services-Administration for Children and Families requires each state to submit a AFCARS report, regarding specific data elements for Kansas' foster care population, twice a year (May and November).

Affidavit
A written sworn statement of fact.

Aftercare
1. A period of supervision and/or treatement of a juvenile offender who has been returned to the community from a confinement or treatment facility.
2. The status or program membership of a juvenile offender who has been committed to a treatment or confinement facility then conditionally released from the facility and placed in a supervisory and/or treatment facility.

Arrest
Taking a person into custody by authority of law, for the purpose of charging the person with a criminal offense, delinquent act and/or status offense.

Assault
Verbally creating fear of bodily harm and/or the causing of bodily harm against another person.

Audit
An official examination and verification of a account/record.

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Battery
An offensive/harmful touching or use of force on a person without the person's consent.

Board of County Commissioners
A group of elected officials charged with the administration of county government.

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Case Management
Describes a variety of work done with juvenile offenders in the court ordered custody of – or at risk for coming into the court ordered custody of the Division of Juvenile Services. This work is done by the community supervision officers who are responsible for to fill this role by conducting thorough assessments; developing a case plan cooperation with the juvenile offender, the juvenile offenders family and other significant parties in the community; contracting for services that address the concerns outlined in the case plan; and by providing supervision and monitoring of the juvenile offender's behavior and progress in the program.

Central Office
This refers to the Kansas Department of Corrections - Division of Juvenile Services.

Child Abuse/Neglect
The physical, sexual or emotional mistreatment or neglect of a child or children.

Child in Need of Care (CINC)
A child who currently is, has been or is at risk of being neglected, abused or inadequately supervised.

Child Support Services (CSS)
A division within the Kansas Department of Children and Families (DCF) that pursues parents and seeks to establish orders for payment and collection of court ordered child support. CSS manages the child support  enforcement portion of court ordered custody cases through a written agreement with the Division of Juvenile Services.

Child Welfare System
The coordinated system of governmental and private entities charged with the prevention, investigation, prosecution and provision of services to victims of abuse and neglect. The Kansas Department of Children and Families (DCF) is the state agency designated to coordinate this system; however, courts, law enforcement, prosecutors and service providers play key roles in this system.

Chrono(s)
Narratives or log notes typed into CASIMS that document the who, what, when, where and how of juvenile offender case activity. The Chronos provide a running history of the youth's case from beginning to end

Code of Federal Regulations (CFR)
Refers to federal regulations based on federal law. CFRs commonly cited in juvenile offender foster care cases are based on the Social Security Act which governs programs such as: Title IV-A Temporary Assistance to Families, Title IV-D Child Support Enforcement, Title IV-E foster care and Title XIX Medicaid. CFR sections are numbered in the following manner: 45 CFR 1356.21.

Collateral Contacts
Refers to telephone or personal contacts with anyone other than the juvenile offender. Collateral contacts should convey information to the supervising officer regarding juvenile offenders that is pertinent to supervision requirements and/or community adjustment.

Commitment
A judge's order sending someone who has judicial proceedings to  a particular kind of confinement or residential facility, for a specific reason authorized by law.

Community Agency Supervision Information Management System (CASIMS)
A database designed to gather specific data regarding the supervision of juvenile offenders, which is used to generate reports and/or documents, populate forms and create the bi-annual AFCARS file. The official chronological record of all juvenile offender related activities and contacts is maintained in CASIMS.

Community-based Services Team (CBST)
An individualized team established to access and integrate community resources to meet mental health needs in the least restrictive environment. The CBST is comprised of the resident (as appropriate), a responsible family member/guardian, a knowledgeable representative from the Community Mental Health Center (CMHC), other clinicians, the custodial case manager, and any other individuals considered to be helpful in determining how to best help the youth.

Community Integration Program
Non-secure residential settings designed for youth who are ready to enter a phase of care, which will eventually transition them to independent living. It is a service that allows youth the opportunity to practice independent living skills with decreasing degrees of supervision. The program prepares youth to become socially and financially independent.

Community Resources
Refers to social and welfare agencies, service clubs, citizen interest groups, self-help groups and citizen volunteers who have the potential to assist juvenile offenders. These various resources, which may be public or private, national or local, have the potential for help ranging from material and financial assistance, to guidance, counseling and supportive services.

Community Service
An alternative available to youth requiring them to devote time to the community as part of the Intake and Assessment Program’s conditions of release.

Community Supervision Agency
A local juvenile justice program operated by the Administrative County which provides services for juvenile offenders and their families when the juvenile offender is subject to court-ordered supervision such as juvenile intensive supervised probation, court-ordered custody, interstate compact for juveniles, juvenile correctional facility and conditional release.

Community Supervision Agency Director
The agency head designed by the Board of County Commissioners who is accountable for the community supervision agency.

Community Supervision Agency Facility On-site Youth Contact Guidelines
Guidelines set to serve as the general framework for visitations that occur within a Juvenile Correctional Facility by an employee of the community superivsion officer.

Community Supervision Agency Supervisor
Staff position in a community supervision agency in which the job duties include the hiring, supervision and performance evaluation of community supervision officer(s) who are providing direct supervision of juvenile offenders. Depending upon agency organizational structure, these positions may be the Community Supervision Agency Director or separate positions. 

Community Supervision Officer
Any employee of a community supervision agency whose job duties include supervision of any juvenile offender(s).

Complaint
Document filed with the court to commence an action under the juvenile offender code. 

Conditional Release (CR)
A period of aftercare for juvenile offenders released from a Juvenile Correctional Facility. Duration of conditional release is set by the court per the provisions of K.S.A. 38-2369.

Conflict Resolution
A range of processes, such as negotiation, litigation or mediation aimed at alleviating or eliminating sources of conflict. 

Contraband
Any goods or merchandise whose importation, exportation or possession is forbidden.

Contractual services
Services obtained by the intake and assessment program from another entity in exchange for consideration, or the intake and assessment program performing a service and receiving consideration from another entity.

Court
An agency or unit of the judicial branch of government authorized or established by statute or constitution, and consisting of one or more judicial officers, which has the authority to decide upon cases, controversies in law and disputed matters of fact brought before it.

Court Order(s)
A mandated, command or direction issued by a judge through the judge's judicial authority.

Court-ordered Custody
Placed into court-ordered custody of the Division of Juvenile Services, pursuant to K.S.A. 38-2384 or K.S.A. 38-2362 for out-of-home placement.

Courtesy Supervision
A supervision practice that facilitates a cooperative sharing of staff resources between judicial districts for the purpose of providing for the supervision of a juvenile offender when not physically located within the judicial district that has supervision responsibility under an order of the court.

Courtroom Protocol
The formal or informal procedure and/or actions regulating  one's behavior in the courtroom.

Critical Incident
Various types of incidents that can involve or may lead to: suicide, homicide, death (accidental or from natural causes), riot/hostage situations, abuse, sexual abuse or sexual harrassment, AWOL, serious injuries/illnesses, assault/battery, serious infectious disease, attempted suicide, natural disaster, or anything that may have the potential for significant media coverage. Strict reporting guidelines through standards are outlined for each of the above incidents. 

Crossover Youth
A young person  age 10 or older with any level of concurrent involvement with the child welfare and juvenile justice system

• Involvement in the juvenile justice system includes: court ordered community supervision, and Immediate Intervention Programs (IIP).             
•  Involvement in the child welfare system includes: out of home placement, as assigned investigation of alleged abuse or neglect with a youth person name as alleged perpetrator, and/or participate in voluntary/preventive services that are open for services.

Cultural Diversity
The coexistence of different ethnic, gender, racial and socioeconomic groups based on the understanding that each individual is unique and different within one social unit.

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Deoxyribonucleic Acid (DNA)
Located in the nucleus of cells, which provides an individual’s personal genetic blueprint.

Designee
Staff member authorized by the Community Supervision Agency Director to review or approve actions by a community supervision officer in performance of duties.  A designee cannot be the community supervision officer taking the action.

Detention
Confinement of a youth in a licensed detention center pursuant to a court order or arrest by law enforcement pending a court hearing.

Direct Commitment
Commit the juvenile offender to a juvenile correctional facility, per Sentencing Alternatives, K.S.A. 38-2361(a)(12).

Discharge
In criminal justice usage, to release from confinement or supervision, or to release from a legal status imposing an obligation upon the person.

Discrimination
The treatment or consideration of, or making a distinction in favor or against a category to which a person or thing belongs rather than based on individual merit.

Disposition
The sentence given to, or treatment prescribed for, a juvenile offender by the court.

Dispositional Custody
Court-ordered custody of a juvenile offender awarded to the Secretary of Juvenile Services after the dispositional hearing.

Dispositional Hearing
The hearing held by the court after a youth has been adjudicated (CINC or JO) to determine the outcome for the youth’s case.

Division of Juvenile Services Justice Child Support (CSE) Handbook
A handbook detailing how to manage CSE within the Division of Juvenile Services court-ordered custody cases.

Division of Juvenile Services Deputy Compact Administrator for ICJ
The position at the Division of Juvenile Services responsible for administering the Interstate Compact for juvenile offenders for the State of Kansas.

Division of Juvenile Services Financial Rules and Guidelines
A manual published by the Division of Juvenile Services Fiscal Services, to provide detailed financial rules for Community Supervision Agencies.

Division of Juvenile Services Payment System Handbook
A Division of Juvenile Services  Manual providing detailed written instructions for managing the payment of juvenile offender services.

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Early Termination
Release from supervision prior to the termination date set by the Court.

Educational Advocate
An education advocate represents juvenile offenders who do not have parental involvement in their educational process due to no available parent. Education advocates are appointed for juvenile offenders by the Kansas Department of Education (KSDE) or their designated contractor for those offenders receiving Special Education Services or who are in need of an evaluation to determine eligibility for Special Education Services and their parents are unavailable. 

Educational Enrollment Information Form (EEIF)
A database designed by a joint Education/Division of Juvenile Services/DCF work group which provides schools basic information upon enrollment for students in state court-ordered custody.

Electronic Monitoring
Devices used to determine an juvenile offender's compliance to court/supervision requirements by restricting his or her movement to acceptable/approved locations.

Emancipated
Set free from restraint. Circumstances such as  legal, social, or political restrictions. Given the freedom of adult privileges.

Emergency Shelter
Provides twenty-four hour care that meets the requirements of K.A.R. 28-4-268-280. It has been licensed by KDHE as a Group Boarding Home or Residential Center to cover the programming the facility will provide for the populations of children/youth whom the facility will serve. The purpose of placement in an Emergency Shelter is to ensure the youth has a short-term safe place to stay until a long-term placement for the youth can be found.

Evidence-based Approaches/Practices
Specific methods that are proven through research to be more effective at delivering a particular outcome than any other method.

Expungement
The removal and sealing of records concerning a juvenile offender as authorized by court order. K.S.A 38-2312

Extended Juvenile Jurisdiction (EJJ)
A term applied when a juvenile is sentenced to both a juvenile and adult sentence. The adult sentence is stayed and the juvenile sentence is imposed. If the juvenile violates the juvenile sentence, the juvenile must serve the adult sentence.

Extradition
An official process whereby one state surrenders a suspected or adjudicated youth to another state.

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Face-to-face Visits
In person contact between the juvenile offender and the supervision officer which are conducted in the juvenile offender’s residence, community supervision agency office or locations in the community. Visits are to be well-planned and focused upon issues pertinent to the supervision plan and provision of services identified in the plan, ensure the safety of the juvenile offender and the public, and assess progress toward and appropriateness of the current permanency goal.

Faith Based
Affiliated with, supported by, or based on a religion or religious group

Family Member
A person's spouse (including common-law), parent, grandparent, brother, sister, half siblings, children, grandchildren, cousin, niece, nephew, aunt or uncle and any parent or child of a preceding or subsequent generation as noted by the prefix of "great". Where applicable, each of these categories includes foster, step, adoptive or in-law relationships.

Federal Family Educational Rights & Privacy Act (FERPA)
Governs the sharing of educational records.

Force
Physical contact or contact through use of an object.

Foster Care
Refers to a home in which 24-hour care is provided to children who are in need of out-of-home placement to meet their safety and well-being needs. The home must comply with KDHE licensure requirements, and be sponsored by a licensed, child placing agency. There are several types of foster care. Examples are: family, emergency, maternity, specialized, relative and kinship.

Foster Parent
The licensee who is responsible for the care of foster children. (KAR 28-4-311)

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Global Positioning System (GPS)
A space-based satellite navigation system that provides location and time information in all weather conditions.

Graduated Sanctions
A continuum of interventions designed to have multiple levels of interventions of varying intensity for youth involved in the juvenile justice system.

Graduated Sanctions Block Grant
Funding allocated to administrative counties by the Division of Juvenile Services in order to operate Juvenile Intake and Assessment, Juvenile Intensive Supervised Probation and Community Case Management.

Grievance
A circumstance or action considered to be unjust and grounds for complaint or resentment.

Guardian
A person(s) appointed by the court to be the guardian of a child who has the duty and authority to make important decisions in the life of the youth concerning the youth’s general welfare, such as signing medical consents, release of information, school enrollment forms, etc.

Guardianship
A status in which the court gives a person specified rights to the court ordered custody and control of a juvenile offender subject to ongoing review by the court of jurisdiction.

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Health Insurance Portability and Accountability Act (HIPAA)
A federal act that regulates different aspects of health insurance availability and access to health insurance information overseen by the Centers for Medicare & Medicaid Services (CMS).

Household Member(s)
A person(s) having legal residence within the youth’s place of residence.

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Immigration and Customs Enforcement (ICE)
A federal law enforcement agency responsible for identifying and investigating vulnerabilities to the nations border and infrastructure.

Independent Living
As it applies to the juvenile offender population, the state of a juvenile offender who llives on his/her own without the direct supervision or financial support of a parent or guardian. These juvenile offenders have transitioned from foster care or group living environments and may be utilizing community support services as a young adult in the community.  

Independent Living Plan
A plan which identifies independent living needs and services for juvenile offenders. Juvenile offenders age 16 and older are required to have an independent living plan.

Independent Living Services
Services that assist a juvenile offenders transition to adulthood and self sufficiency, including but not limited to education, housing, job skills, general household and life management skills.

Informant
Collaboration with law enforcement that may place the juvenile offender at risk for harm, i.e., participating in a law enforcement-sanctioned activity that would otherwise be considered illegal.

Intensive Supervision Probation
A form of probation supervision involving frequent face-to-face contacts between the probationary client and probation officers. In Kansas, these programs are operated by Community Supervision Agencies

Interstate Compact on Juveniles (ICJ)
Legislative enactment that regulates the interstate transfer of supervision of juvenile offenders and the return of absconders/runaways from state to state. Compliance with this compact ensures public protection and provides juvenile offenders with accountability and needed services. The Compact is a legally binding agreement between all states included within the Compact. 

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Job Shadowing
A short-term placement with trained staff that permits a new employee to spend time observing the trained staff in their daily tasks.

Journal Entry
A formal written document prepared in the court to accomplish the explanation of an order or judgment given by the judge.

Judicial District
A single county or a group of counties organized for the administration of the judicial system in Kansas.

Jurisdiction
The county or counties served by a Community Supervision Agency.

Juvenile Corrections Advisory Board (JCAB)
The body appointed by the Administrative County’s Board of County Commissioners (BOCC) to advise the BOCC in the development, implementation and operation of juvenile programs within the judicial district.

Juvenile Correctional Facility (JCF)
Juvenile Correctional Facilities are the most restrictive placements for juvenile offenders and are intended to protect public safety as well as provide programs that develop accountability and skill development for juvenile offenders.

Juvenile Intake and Assessment Services (JIAS)
Specific services provided by an intake and assessment program, operated by each administrative county, that serve children in need of care and juvenile offenders taken into custody by law enforcement. The program serves to assist law enforcement by assessing immediate needs and making release or placement recommendations. 

Juvenile Justice and Delinquency Prevention Act of 2002 (JJDP)
Establishes four core protections with which participating states and territories must comply to receive grants under the JJDP Act: deinstitutionalization of status offenders; removal of juveniles from adult jails and lockups; separation of juveniles and adults in institutions; and the reduction of disproportionate minority contact where it exists. 

Juvenile Justice and Delinquency Prevention Manual
This manual provides clarification, regulations and guidance for all requirements as set forth by the Juvenile Justice and Delinquency Prevention Act of 2002.

Juvenile Offender
A person 10 or more years of age but less than 18 who commits an act while a juvenile, which, if done by an adult, would constitute the commission of a felony or misdemeanor (K.S.A. 38-2302).

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Kan Be Healthy (KBH)
The Kansas name for the federally funded Early and Periodic Screening, Diagnosis, and Treatment (EPSDT) program. The Kan Be Healthy program is a Medicaid reimbursed health program for eligible juvenile offenders. Kan Be Healthy recipients are eligible for dental, visual, psychiatric, and other services covered under Kan Be Healthy.

Kansas Administrative Regulation (K.A.R.)
Permanent procedural and substantive rules enacted by state agencies that are issued to implement or interpret legislation.

Kansas Adult Abuse Registry
A background check conducted through the Kansas Department of Children and Families to determine if the person is a known child abuser as identified by the Child Abuse and Neglect Information System (CANIS).

Kansas Bureau of Investigation (KBI)
The state agency directed to conduct investigations at the request of the Attorney General and local law enforcement and to maintain state criminal justice records.

Kansas Child Abuse Hotline
The toll-free phone number designated by the Secretary of Kansas Department of Children and Families for reporting the alleged abuse and/or neglect of a youth. 

Kansas Child Abuse Registry
A background check conducted through the Kansas Department of Children and Families to determine if the person is a known child abuser as identified by the Child Abuse and Neglect Information System (CANIS).

Kansas Criminal Justice Information System (KCJIS)
A database which contains information about offenders sentenced to the custody of the Secretary of Corrections.

Kansas Department for Children and Families
The state agency designated to coordinate the child welfare system in Kansas.

Kansas Department of Education
The state agency that administers all state/federal programs dealing with education for grades K-12. This includes standards, accreditation, assessments, licensure, laws and regulations and improvements.

Kansas Department of Corrections - Division of Juvenile Services
The state agency charged under Kansas law to lead a broad-based state and local, public and private partnership to provide the state’s comprehensive juvenile justice system. This includes prevention and intervention programs, community-based graduated sanctions and juvenile correctional facilities.

Kansas Offender Registration Act
K.S.A. 22-4901 through 22-4910 covers Kansas offender registration requirements for specific sex crimes, drug crimes and violent crimes. It is intended to provide the public with information regarding convicted offenders who could pose a threat to the safety of our families.

Kansas State Historical Society
The state agency that determines which records must be retained and for what length of time for all governmental entities in Kansas. 

Kansas Statutes Annotated (K.S.A.)
A compilation, with annual updates, of all laws passed by the Kansas Legislature. 

Kinship (placement)
The placement of a child in the home of the child's relative or in the home of another adult with whom the child or the child's parent already has a close emotional attachment. Relative is defined as a person related by blood, marriage or adoption but when referring to a relative of a child's parent, does not include the child's other parent. Kinship care involves relatives and non-relative members  (extended, blended and other significant support persons) caring for the child when the birth parent(s) cannot. 

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Law Enforcement Agency
A federal, state or local criminal justice agency, or identifiable subunit, whose principal functions are the prevention, detection and investigation of crime, and the apprehension of alleged offenders. 

Law Enforcement Officer
Any person who by virtue of that person’s office or public employment is vested by law with a duty to maintain public order or to make arrests for crimes, whether that duty extends to all crimes or is limited to specific crimes. 

Litigation
A civil action brought in a court of law in which a plaintiff, a part who claims to have incurred loss as a result of a defendants actions, demands legal or equitable remedy.

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Major Violations
Acts, behaviors or conduct of offenders that violate court-ordered conditions, pose a threat to public safety, or demonstrate an unwillingness or inability to comply with program conditions with the instructions of the supervising officer.

Mandatory Reporter
A person mandated to report child abuse or neglect as required by K.S.A. 38-2223.

Medicaid
A health program for certain people and families with low incomes and resources. It is a means-tested program that is jointly funded by the state and federal governments, and is managed by the states.

Medical Consent
Consent to medical care by a parent or guardian, or in the case of a juvenile offender in court-ordered custody designee.

Memorandum of Understanding (MOU)
A cooperative agreement between the intake and assessment program and another entity  used to define the relationship, shared resources, services or workflow, and the like where no consideration is received or exchanged to guarantee the performance of services. 

Minor Violations
Acts, behaviors, or conduct of juvenile offenders that do not pose a serious or immediate threat to the public safety and which may be effectively addressed by program sanctions, treatment or other responses in lieu of revocation of court ordered supervision. 

Multiple Sentence Offender/Supervision
Refers to a juvenile offender subject to two or more different sentencing alternatives imposed by the court under K.S.A. 38-2362. Kansas law permits courts to impose multiple sentences in a single juvenile offender case or multiple juvenile offender cases.

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National Crime Information Center (NCIC)
A computerized index of criminal justice information such as: criminal record history information; fugitives; stolen properties; and missing persons. It is available to federal, state, and local law enforcement officials and other criminal justice agencies and is operational 24 hours a day, 365 days a year.

Nepotism (policy)
Showing favoritism towards an individual on the basis of a family relationship.

Neutral Third Party
Is a participant not directly responsible for the implementation of services and supervision of the juvenile offender’s case.

Non-medical Consents
Consent given by a parent, guardian or in the case of a juvenile offender in court ordered custody by a designee, for a juvenile offender to participate in activities, enter training programs, travel and other non-medical requests.

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Offense
A violation of the criminal law.

Original Supervision Jurisdiction
The judicial district in which an individual juvenile offender is first sentenced to a program funded by the juvenile justice authority. Operationally this definition includes a first sentence to JISP, CM, or JCF including a subsequent period of CR. Original supervision jurisdiction does not apply to court services probation, other sentencing alternatives under K.S.A. 38-2361 not funded by the Kansas Department of Corrections - Division of Juvenile Services or to ICJ cases.

Originating County
The county that has the original jurisdiction in the case under an order of the court and which seeks to enter into a courtesy supervision agreement with a peer supervision program in the community in which the juvenile offender currently physically resides.

Other Permanent Planned Living Arrangement (OPPLA)
A foster care permanency goal. OPPLA equates to independent living.

Out-of-home Placement
The living arrangement made for a juvenile offender by the supervising officer, after court-ordered Division of Juvenile Services custody and removal from home have occurred.

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Parental Deprivation
The juvenile offender is deprived of the support of one or both parents due to death, separation, divorce, continual absence, incarceration, mental/physical health, institutionalization, unemployment, underemployment or parental rights terminated.

Parental Rights Terminated
Court action to end a parent’s right to be involved or even have knowledge about a youth. 

Pepper Spray
Any variation of oleoresin capsicum (OC) designated for use within a use of force continuum.

Permanency Goals
Goal or planned outcome of the court ordered custody episode. Currently five permanency goals are authorized under the federal code of regulations 1. Reintegration, 2. Adoption, 3. Permanent Guardianship, 4. Kinship Placement, 5. Other Planned Permanent Living Arrangement (OPPLA).

Permanency Hearing
Means a notice and opportunity to be heard is provided to interested parties, foster parents, pre-adoptive parents or relatives providing care. The court, after consideration of the evidence, shall determine whether progress toward the case plan goal is adequate or reintegration is a viable alternative, or if the case should be referred to the county or district attorney for filing of a petition to terminate parental rights or to appoint a permanent guardian.

Perpetrator
A person who has been or is alleged to have committed a crime including the abuse and/or neglect of a child. 

Placement Agreement
A written agreement between the Community Supervision Agency and a provider for a maximum of 90 days per agreement, using form JS-0086.

Presentence/Predispositon Report (PSI/PDI)
An investigation report provided to the court prior to a sentencing hearing, per K.S.A. 38-2360.

Prevention and Protection Services (PPS)
A division within Kansas Department of Children and Families,  PPS responsibilities include Foster Care, Adoption, Family Preservation, Family Services, Independent Living and Foster Care Medicaid services. CFS determines IV-E and Medicaid eligibility for juvenile offenders in the Division of Juvenile Services custody.

Prevention Block Grant
Funding allocated to Administrative Counties by the Division of Juvenile Services to operate an array of local Prevention Programs.

Probation
Conditional freedom granted by a judicial officer to an adjudicated or adjudged adult or juvenile offender, as long as the person meets certain conditions of behavior during the term of probation.

Program Planning
A meeting held between necessary parties to develop the supervision guidelines and program recommendations while on supervision or in a correctional facility. These plans should be individualized for each youth and address the 3-4 most problematic (moderate to high need) domains.

Pyschiatric Residential Treatment Facility (PRTF)
Provide non-acute inpatient facility care for recipients who have a mental illness and/or substance abuse/dependency and need 24-hour supervision and specialized interventions.

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Reassessment
A review of the current full assessment based upon new or additional information that could positively or negatively impact the score on one or more domains, but not all domains.

Receiving County
The county which provides supervision to a juvenile offender per an agreement reached with an originating county.

Reintegration
Reintegration (reunification) indicates the permanency goal is returning the juvenile offender to their parent(s) or removal home.

Relative Placement
Out-of-home placement into the home of a person related to a juvenile offender in court-ordered custody by blood, marriage or adoption.

Removal Home
The home from which a juvenile offender is removed by court order and placed into the Division of Juvenile Services  or DCF custody for out-of-home placement.

Residential County
County in which a juvenile offender under supervision by a community supervision agency resides. 

Residential Facility/Placement
A facility appropriately licensed to provide housing for juvenile offenders in foster care.

Residential Provider
An entity appropriately licensed to provide a residential service for juvenile offenders (e.g., child placing agency, residential facility).

Restraints
Devices used to prevent an uncontrollable youth from injuring him or herself and others. Types of restraints include, but are not limited to, mechanical, physical and chemical.

Revocation
Court review of alleged violation(s) of at least one of the conditions of supervision with the option of changing or modifying the court imposed conditions of supervision.  

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Sanction
The penalty for noncompliance typically applied as a program response to acts of non compliance or conformity in lieu of revocation by a court.

School Resource Officer (SRO)
A law enforcement officer who is assigned to either an elementary, middle or high school. The SRO's main goal is to prevent juvenile delinquency by promoting positive relations between youth and law enforcement.

Secretary
The Secretary of Juvenile Services per KSA 38-2302(a).

Self-help Group
Groups convened to help people overcome problems such as: alcohol abuse, drug abuse, physical abuse, sexual abuse, parenting issues and crime. Well known self-help groups are Alcoholics Anonymous and Narcotics Anonymous. Others include, but are not limited to, parenting classes, battered women groups and crime victim groups.  

Sentencing
The sentence given to, or treatment prescribed for, an adult by the court.

Sex Offender
A youth has been adjudicated of a sex crime according to Kansas statute.

Span of Control
Any area in which a supervisory employee may have some performance reviews, in whole or in part, or otherwise having any impact on the terms or conditions of employment.

Social Security Administration (SSA)
SSA benefits are for persons who have made Social Security contributions through their employment and are disabled, deceased or retired. SSA benefits may also be awarded to dependent juvenile offenders whose parents receive these funds.

Social Security Income (SSI)
SSI is a federal income support program for low-income persons who are also aged, blind or disabled. Eligibility is based on disability and a family or individual's income and resources, not on contributions from employment.

Statute
A compilation, with annual updates, of all laws passed by the Kansas Legislature. 

Stayed (Sentence)
A legal term for a judge's delaying of a defendant's serving of a sentence after they have been found guilty, in order to allow the defendant to perform a period of probation.

Subpoena(ed)
An order by the court that has authority to compel testimony by a witness or a production of evidence under a penalty for failure.

Supervision Plan
Developed for/with the youth based off of their risks and needs. The plan should address problems, treatment goals, obectives, responsibility, duration, responsivity factors and strengths. 

Supervision Requirements
Requirement(s) imposed by the court and/or supervision or diversion program upon a juvenile offender. Failure to abide by supervision requirements may result in further sanctions or revocation proceedings.

Support Staff
Individuals who are also known as administrative assistants, interns, volunteers, transporters, surveillance and clerical staff. Their job duties include, filing, copying, answering the phone, transporting, etc.

Suspended (Sentence)
A legal term for a judge's delaying of a defendant's serving of a sentence after they have been found guilty, in order to allow the defendant to perform a period of probation.

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Temporary Custody
At a detention hearing, subject to provisions of KSA 38-2384 and KSA 38-2365, the court may place a juvenile offender into the temporary court ordered custody of a residential facility, some other willing person or the court ordered custody of KDOC - Division of Juvenile Services .   

Title IV-E
Provision of the Social Security Act which places requirements on states for juvenile offenders in foster care and provides funding to those states.

Transitional Living Program
Designed for youth who are ready to enter a phase of care that will eventually transition them to independent living. Transitional living affords youth an opportunity to practice basic independent living skills in a variety of settings with decreasing degrees of supervision.

Trial Home Visit
When the juvenile offender is returned back to the home of court-ordered removal and juvenile offender remains in court-ordered custody.

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Universal Precautions
Refers to the practice of avoiding contact with a person's bodily fluids, by means of the wearing safety barriers such as medical gloves, goggles and face shields.

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Victim
A person who has suffered death, physical injury or mental anguish and/or loss of property as the result of an actual or attempted criminal offense committed by another person.

Violation(s)
Acts, behaviors or conduct of offenders that violate court-ordered conditions, pose a threat to public safety, or demonstrate an unwillingness or inability to comply with program conditions with the instructions of the supervising officer.

Volunteers and Interns
Individuals whoprovide services or do other work without payment for educational or other purposes that are beneficial to the intake and assessment program.

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Warrant (Arrest)

A court order typically issused by a judge or magistrate on behalf of the state, which authorizes the arrest and detention of an individual.

Witness
A person who has knowledge of the circumstances of the case; in the court usage it is the one who testifies as to what he or she has seen, heard, or otherwise observed.

Work Place Diversity
The variety of differences between people in an agency, which includes race, gender, ethnicity, age, personality, tenure, agency function, education and background.

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Youthful Level of Service/Case Management Inventory (YLS/CMI)
A checklist that provides a broad and detailed survey of risk, need, responsivity and protective factors of the youth. The instrument is then structured to encourage a linking of these factors with decisions regarding the level and types of services appropriate for the youth. The YLS/CMI assessment instrument examines 42 items that are divided into eight subscales: offense history, family circumstances/parenting, education, peer relations, substance abuse, leisure/recreation, personality/behavior, and attitudes/orientations. The overall YLS/CMI score provides the assessor with the risk level of the youth. The YLS/CMI assessment instrument is authorized by the Secretary for use by community supervision programs and is designed to be used by community supervision officers after successful completion of training. Developed by Drs. Robert D. Hoge and Don A. Andrews, the proprietary YLS/CMI is distributed by Multi-Health Systems, Inc.

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Supervision Standards: Forms | Return to Standards Listing 
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