The Kansas Department of Corrections published these  for use by administrative counties for the operation of local intake and assessment programs. Administrative contacts must use these standards to develop local policy and procedures which direct the actions of local employees for the intake and assessment process in Kansas. These standards were effective as of November 1, 2009 with a six-month period allotted for full implementation at the local level.

Below are the Juvenile Intake and Assessment System (JIAS) Standards. These standards are the minimum standards that are intended to help guide the development of local agency's policy and procedure manuals. The standards may be downloaded individually along with the supporting table of contents, forms and glossary.

____________________________________________________________________________________________________________________________

Chapter 1: Administration

Chapter 2: Staff

Chapter 3: Documentation, Reporting and Records

Chapter 4: Operations

Chapter 5: Expanded Operations

• Is smoking allowed by staff and residents?
• Are the resident living units air conditioned?
• Why is a non-maximum custody resident in a maximum-security facility?
• Why are residents allowed to possess electronic equipment (radios, televisions, mp3 players, etc.,)?
• Who provides funding for residents to obtain electronic equipment while in prison?
• How is recreation/leisure time equipment funded for the resident population?
• What is available in the facility canteen for residents to purchase?
• Are residents compensated when assigned to work programs?
• Are resident work details available to perform work for community organizations?
• Are residents financially responsible for housing and services they receive while incarcerated?
• What is an inter-facility transfer?
• What is the interstate compact?
• What is a lockdown?
• What is good time?
• How is an resident's sentence computed and how does good time work?
• What does sex offender management status mean?
• Can a resident sex offender management status be changed?
• Are religious services/programs available to residents?
• Can a resident and I have a wedding ceremony in a correctional facility?
• Can a resident be released to attend a funeral or make a bedside visit?
• What is a functional incapacitation release?
• Are there legal services available to an resident?
• What happens the day of release?

____________________________________________________________________________

Is smoking allowed by staff and residents?
No. The KDOC became a tobacco-free environment in March 2003.

Are the resident living units air conditioned?
No. However, residents housed in facilities with or without appropriate circulation or air-handling systems are permitted to have an electric fan in their cell/bunk-area except as required for safety and/or security considerations. Fans are purchased with Inmate Benefit Fund monies for indigent residents. Non-indigent residents may purchase fans through the facility's canteen.

Why is a non-maximum custody resident in a maximum-security facility?

The security designation of a correctional facility is based upon its physical attributes (i.e., architectural, environmental) and, as it relates to residents, the type of physical constraints deemed appropriate for a particular resident. The security designation represents the highest custody resident that the facility may hold. For example, a maximum-security facility is capable of housing minimum-, medium- and maximum-custody residents. A minimum-security facility is capable of housing only minimum-custody residents. 

Why are residents allowed to possess electronic equipment (radios, televisions, mp3 players, etc.,)?
Eligible residents are allowed to possess electronic equipment in an effort to prevent problems due to resident idleness.

Who provides funding for residents to obtain electronic equipment while in prison?
Residents are responsible for providing their own electronic equipment through personal funds derived from assigned work programs or funds sent in from outside sources.

How is recreation/leisure time equipment funded for the resident population?
Equipment is provided through the Inmate Benefit Fund. The majority of the fund is comprised of proceeds from the resident canteen contract and telephone services.

What is available in the facility canteen for residents to purchase?
A facility canteen is a store through which residents are provided an opportunity to purchase allowable items such as for hygiene, snacks or other property items. For a list of available items and the cost of the items, please visit the canteen section.

Are residents compensated when assigned to work programs?
Depending on skill level, residents may earn from $0.45 to $1/05 per day.

Are resident work details available to perform work for community organizations?
Please check with each individual correctional facility directly for information regarding assistance with local government or public non-profit organization projects.

Are residents financially responsible for housing and services they receive while incarcerated?
During incarceration, residents are assessed the following fees:

• $2.00 sick call fee per visit if medical and dental services are initiated by the resident. Funds collected assist the Department in offsetting costs associated with health care contracts.
• $1.00 monthly administrative fee for handling of resident trust funds. Collected fees are placed in the Crime Victims Compensation Fund.
• $5.35 fee for each urinalysis test having positive result is assessed upon conclusion of the disciplinary process if the resident is found guilty. Collected fees are utilized to defray costs incurred in administering urinalysis tests.
• Residents employed by private industry receive minimum wage and above. These residents are responsible for paying the State of Kansas 25% of gross wages per week for room and board. In addition, their earnings are subject to the following deductions: taxes, mandatory savings, victim restitution, dependent support, and fines/court costs.
• Funds that residents receive from sources exterior to the Kansas Department of Corrections are subject to a 10% mandatory savings withholding (after deduction of any outstanding obligations), with the proceeds to be deposited into a mandatory savings account, which will accrue interest. These funds are provided to the resident upon release to assist them in improving their chance for a successful transition into society.

What is an inter-facility transfer?
Residents may be transferred to any KDOC facility consistent with the custody classification, gender and other medical and/or programmatic needs of the resident and/or the management and operational needs of the KDOC.

A resident initiated, inter-facility transfer request must be submitted to the resident's unit team counselor through a Form-9. Residents in need of security transfers are given priority followed by those who have medical and mental health issues and program needs. Visitation is important but does not take priority over these other transfer needs. As much as the KDOC would like to house all residents near family and support group members, the KDOC is not able to accommodate every visitation transfer request. Those residents with the best record and who have waited the longest are given priority in granting visitation transfers.

What is the interstate compact?
Kansas has adopted an interstate compact with approximately 30 states that allows for the placement of a small number of Kansas residents in those states as needed for security considerations and subject to the approval of the other state. Interstate compact transfers are not considered for visitation purposes. 

What is a lockdown?
Although infrequent, a lockdown can occur in cases of emergencies, disturbances or disruptions of a general nature or that involve a substantial number of residents. While in lockdown status, residents remain in their cells. Visitation, phone calls, along with resident work programs and activities, are halted during a lockdown. 

What is good time?
Residents who demonstrate good work and behavior are eligible to earn good time credits which decrease part of the term of their incarceration.

Residents sentenced under the indeterminate sentencing structure are eligible to earn good time credits at a rate of 50 percent (one day earned for one day served). Residents sentenced under the determinate sentencing structure are eligible to earn good time credits at a rate of either 15 percent or 20 percent, depending on the date the crime was committed. Offenders sentenced under the determinate sentencing structure are also eligible to earn good time credits during their period of post-release supervision at a rate of 50 percent.

Good time credits may be withheld or forfeited for failure to comply with rules and regulations, resulting in the resident remaining in prison for a longer period of time. Good time credits withheld or forfeited on post-release supervision will result in the offender remaining under supervision for a longer period of time. 

How is an resident's sentence computed and how does good time work?
Please see the Kansas Sentencing Guidelines Desk Reference Manual available through the Kansas Sentencing Commission.

Residents earn good time in accordance with their sentences while incarcerated. The crime carrying the longest sentence and post-release time is the sentence that will be used to compute the amount of time that will be served.

Upon completion of the prison portion of the imposed sentence, a resident may be released to serve a term of post-release supervision, plus the amount of good time earned and retained while imprisoned.

If the resident is released to post release and finishes the post release without being revoked, the offender will then start serving the good time the offender earned while incarcerated. If the offender is on post release and is revoked, the offender will be brought back in to a correctional facility.

If the resident is a parole violator and was sentenced under the indeterminate sentencing law, the resident would be held until seen by the Kansas Parole Board.

Sentence computation is completed by a special unit at the KDOC’s central office.

Kansas sentencing laws are very complex and every detail cannot be covered here. This is intended to provide a general understanding of the good time processes. 

What does sex offender management status mean?
The KDOC may manage residents as sex offenders based on their convictions or behavior. This status may affect the classification, visitation and available programming while incarcerated. It may also affect a resident's supervision upon release. This status may include any resident with one or more of the following: current sex crime conviction, prior adult or juvenile sex crime conviction, conviction for sexually-motivated crime, institutional behavior that shows a pattern of sexually-motivated behavior and/or designation as sex offender by the override panel. 

Can a resident's sex offender management status be changed?
Residents may request an override of their sex offender status by submitting a request that includes the specific guidelines they would like changed to the Unit Team or Parole Officer, depending on the resident's or offender’s location. Specific sex offender conditions examples are: contact with minors, attending sex offender treatment or being managed as a sex offender.

The Unit Team or Parole Officer will complete and submit an override packet to the KDOC’s central office for review by an override panel, which meets once a month. 

Are religious services/programs available to residents?
Every resident has the right to freedom of religious affiliation and voluntary worship. The exercise of such rights may be subject to the requirements of ensuring the safe, secure and orderly operation of the correctional facility. Chaplains and volunteers provide a range of religious services, pastoral counseling, study groups and other special events. 

Can a resident and I have a wedding ceremony in a correctional facility?
Yes. Residents make their request through the pastoral care department at which time the chaplain will follow a set of guidelines and protocol for the events leading up to the ceremony that must be approved by the Warden. This will include careful planning and may include marital counseling. The chaplain will lead the couple through this process and advise them of the criteria while keeping administrative staff informed of the proceedings.

All expenses associated with the marriage ceremony are the responsibility of the resident or prospective spouse. 

Can a resident be released to attend a funeral or make a bedside visit?
No. The loss of a loved one is a traumatic and stressful time that is intensified by also being incarcerated. In an effort to make this time as comfortable as possible for the resident, the KDOC has several resources available to the resident population.

The pastoral care department and mental health counselors along with unit staff work together to help an resident in his/her time of need.

What is a functional incapacitation release?
Kansas law provides some residents, who are very ill, with the option to apply for a functional incapacitation release. Functional incapacitation is defined as a medical or mental health condition, including one rendering the resident terminally ill to the extent that death is imminent, resulting in the afflicted resident being incapable of causing physical harm.

Applications are submitted to the KDOC and subsequently referred to the Kansas Parole Board. The application cannot be approved unless the Parole Board determines that the resident is functionally incapacitated and does not pose a risk to public safety. 

Are there legal services available to an resident?
Residents also have access to a prison law library and legal materials through LexisNexis research which provides legal research materials.

Residents also may use a Form-9 or write a letter requesting services to obtain the assistance of Legal Services for Prisoners, Inc.

Legal Services for Prisoners, is a non-profit group that provides legal services to indigent residents in Kansas correctional facilities.  The program's goal is to ensure that residents' rights to the courts are met to pursue non-frivolous claims.  Funding for Legal Services for Prisoners is administered by the State Board of Indigents' Defense Services although the entity is not a state agency.

The program currently operates offices in El Dorado Correctional Facility, Lansing Correctional Facility, and Topeka  Correctional Facility. However, a resident may apply for services at any correctional facility. Legal Services for Prisoners. For more information, contact Legal Services for Prisoners at (785) 746-7437. 

What happens the day of release?
Each facility works with the resident to ensure the resident receives all remaining funds in his/her resident account. Transportation is established prior to the day of release and the resident is given civilian clothes to wear out of the facility. The resident will be given instructions on reporting to his/her parole officer upon release. The person picking up the resident must show their driver’s license to facility staff prior to leaving. 

____________________________________________________________________________

If an inmate violates a rule, a staff member writes a DR or issues a summary judgment citation.

The inmate may enter a plea of not guilty, guilty or no contest when the report is served to him/her. Each inmate also is entitled to:

• receive advance written notice of the charge and a fair hearing by an impartial hearing officer;
• be present at the hearing;
• present documentary evidence;
• testify on the inmate's own behalf;
• have witnesses, subject to considerations of facility safety and security.
• confront and cross-examine witnesses against the inmate; and
• be furnished with staff assistance according to K.A.R. 44-13-408.

Disciplinary proceedings are conducted in a similar manner to how municipal court cases in your own community are conducted. If found guilty, the inmate’s sentence depends upon the severity of the offense. Disciplinary sentencing is mandated by Kansas regulations and consists of a wide range of consequences from being placed in disciplinary segregation to receiving a verbal reprimand. 

The inmate also is permitted to appeal Class I and Class II convictions to the Secretary of Corrections’ designee whose decision is final. 

The disciplinary process is explained in the Inmate Rule Book which is given to every inmate during the intake process. Inmates are strongly urged to read the book because rule infractions may adversely affect their incarceration and good time, if eligible. More information is available in KAR 44-13-101 and  IMPP 11-119 Decision Making: Documentation of the Disciplinary Process.

How does an inmate address grievances?
Before utilizing the grievance procedure, the inmate should try to reach an informal resolution with staff who work with the inmate on a direct or daily basis. Inmate request forms should be used to document this process. If this informal resolution attempt fails, the first level of the grievance system may then be used. If an emergency exists and a resolution could not be obtained by going to the unit team, the inmate may go directly to the grievance process. The grievance procedure incorporates several levels of problem solving to ensure solution at the lowest administrative level possible before moving to the next step:

• Level 1: The inmate submits a grievance report form to an unit team member.
• Level 2: If not resolved, the inmate submits the grievance report form to the Warden
• Level 3: If not resolved, the inmate submits the grievance report form to the Secretary of Corrections.

____________________________________________________________________________

The primary responsibility of the Kansas Department of Corrections is the safety of the public, staff and residents. Residents are encouraged to report any safety concerns to corrections staff who are available 24 hours a day. If at any time a resident does not feel safe, the resident should speak with a staff person or fill out a confidential Form-9.

Friends and family who have concerns or who are told of an resident's safety concerns also are encouraged to contact the KDOC. A resident has several options to report sexual misconduct whether by another resident or staff. Residents can report sexual misconduct to any staff member, through a Form-9 or by calling the KDOC’s sexual abuse helpline by dialing #50 from any inmate phone.

All helpline calls are free, confidential and may be anonymous. Family members or friends should report in-custody sexual misconduct by calling the KDOC’s toll-free confidential line at 1-888-317-8204.

Callers to this number also may remain anonymous. 

Is protective custody available?
Protective custody is the removal of a resident from the general population to a secure cell for their personal safety. If a resident is determined to have a valid safety concern and no reasonable alternative is available, a resident can be moved into protective custody.  

How do family and friends file a complaint or voice their concerns to staff?

What about staff sexual misconduct?
The KDOC has a zero tolerance policy with regard to staff sexual misconduct and inappropriate staff/resident relationships. Staff sexual misconduct includes sexual abuse or attempted sexual abuse, sexual contact, sexual assault, unlawful sexual relations and sexual harassment. It also includes conversations or correspondence that suggest or demonstrate a romantic or intimate relationship between a resident and an employee. Employees and contract personnel who violate this policy are subject to disciplinary action, including dismissal. In addition to a zero tolerance policy with regard to staff sexual misconduct and inappropriate staff/resident relationships, K.S.A. 21-3520 prohibits “unlawful sexual relations” between staff and residents. Unlawful sexual relations includes “engaging in consensual sexual intercourse, lewd fondling or touching, or sodomy.” Unlawful sexual relations is a level 5 felony offense. 

What is segregation?
An resident can either be placed in the Segregation Unit or the Intensive Management Unit (IMU) for several reasons including: protective custody, isolation to prevent the spread of communicable disease, to prevent self-harm or mutilation, critical monitoring of potentially suicidal residents, to protect the resident population from identified predators, as part of a disciplinary sanction, or for separation of residents who have conflicts with each other. In these units, residents have tighter restrictions of movement but are still allowed such things as religious guidance and exercise periods. 

Is the KDOC compliant with standards established under the Prison Rape Elimination Act of 2003 (PREA)?
Please review the KDOC's PREA Data section for up-to-date information.

____________________________________________________________________________

An inmate can correspond with you in either one of two ways: by replying to an electronic message you have sent to him/her; or by having the system send you a form letter requesting permission for him/her to be able to correspond.

If you approve the request he/she can then write messages to you. If you deny the request or simply do not respond, he/she cannot write to you. If you have questions about how to use the electronic mail, please call 1-800-574-5729.

Does this mean that inmates have access to the Internet?
No. The kiosk and tables used by the inmates to read their messages do not give access to the Internet. The entire process is electronic unless the inmate elects to pay to have the message printed for an extra cost.

Do all inmates have access to electronic messaging?
Electronic messaging may not be available to all inmates depending upon their security status and other factors related to their incarceration. Inmates in administrative segregation or disciplinary segregation status do not have access.

The restrictions and limitations which may apply to traditional paper mail apply to electronic messaging based on an individual inmate’s incentive level, custody classification or other security issues.

All electronic messages will be screened by the computer software for words and phrases that may represent a risk to the facility security or the public safety. All attached photos will be viewed by staff before they can be accessed by the inmate. All Kansas Administrative Regulations regarding inmate correspondence will apply. For more information, please see K.A.R. 44-12-601 (Mail).

What if I no longer want an inmate to e-mail me?
You may request to be removed from the inmate’s approved correspondence list at any time by contacting the facility or e-mailing your request to kdoc_pub@ks.gov.

Does it cost the inmate money to receive or print out the message?
The cost is paid by the person who is sending the e-mail, whether it is the inmate or the writer on the outside. Each electronic message costs one stamp. Each attachment costs one stamp. It does not cost the inmate to view an electronic message. If the inmate wants a copy of the message printed, the inmate would incur cost of paper and printing supplies.

Can I send photographs as attachments?
Yes. Inbound messages can contain up to five attachments of one megabyte each. Photographs sent as attachments do not count toward an inmate’s limit of 50 allowable photographs unless the inmate has them printed. There is no limit on the number of emails that can be sent.

____________________________________________________________________________